Aptima
  • 03-Dec-2018 to 28-Dec-2018 (EST)
  • ADM/FIN/OPS/HR
  • Arlington, VA, USA
  • Hourly
  • Full Time

Job Summary:

The primary responsibility of the Administrative Specialist is to support Administrators by performing various and increasingly responsible clerical work related to tasking required by different departments.  They complete tasks as assigned and directed by their supervisor and respond adaptively to changing responsibilities and circumstances.  

Responsibilities:

  • Provides specialized support in contracts with report template creation, formatting and submission of reports
  • Creates clear and articulate correspondence as requested
  • Assists to set up events/meetings (including ordering lunches) and schedules meetings
  • Protects and handles sensitive and proprietary information
  • Maintains various lists/databases as required
  • Aid HR in onboarding and offboarding employees
  • Provides primary support or backup for reception and switchboard, covering breaks, lunch, and some holiday coverage.
  • May serve as the first point of contact for internal and external Aptima customers and directs inquiries while providing prompt response
  • Welcomes and escorts visitors
  • Maintains office appearance
  • Provides general support daily operations, no specialized projects/responsibilities. General support to include: filing, data entry, basic orders, providing copy/print support, and other office administrative duties assigned
  • Performs other such duties as may be required

Knowledge, Skills, and Abilities:

  • The Administrative Specialist should be able to competently apply basic clerical skills in a timely and effective manner. Mid-Level skills in Microsoft Office Suite and relevant software
  • Provides basic formatting assistance, as requested with attention to detail and emphasis on accuracy and quality

Minimum/Desired Education, Experience & Requirements for Position:

  • US Citizen
  • High School Degree, or equivalent degree plus 0 years relevant experience from date of relevant degree
  • Experience and Education may be substituted by outstanding history of achievement

Working Conditions:

  • The satisfactory performance of the duties and responsibilities of this position require regular and consistent physical in-office presence. 

All applicants selected will be subject to a background investigation and must meet eligibility requirements for access to classified information.

Aptima, Inc. participates in the US Government E-Verify Program. For more information, click on http://www.uscis.gov/e-verify.

EOE MINORITIES/FEMALES/PROTECTED VETERANS/DISABLED

 

 

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